Real estate company activity is full of work with a big volume of confidential documents that constantly need to be exchanged with clients. Modern technologies allow to do it quickly and remotely, but not all ways of file exchange via the Internet can be called reliable. For example, using e-mail to exchange important documents can’t be called reliable, and most companies already know that. In this article, we will provide various options for file sharing solutions for real estate that provide security and comfort.
Top real estate file sharing apps
One common way to share documents in real estate is through cloud storage. Below, we’ve selected three of the best cloud storage providers that provide advanced features, and we’ll talk about their features in more detail:
- Dropbox
Dropbox is one of the best solutions for syncing and sharing files, which allows you to do these activities on any device. One of the reasons the space is so popular is its simple and easy-to-use interface. Upload any type of file to the space, including photos, videos, spreadsheets, or graphs and you can access them from any authorized device.
Key features of the space include instant backups that happen continuously in real-time and the ability to share large files, you can send a document to anyone, even if they don’t have a Dropbox account. The platform also provides you with security features such as permissions and the ability to set a password on your files.
- Hightail
Hightail offers its customers a wide range of features and options for both paid and free users. Hightail performs file synchronization and sends in a fast, accelerated mode.
The main features are the ability to send large files, up to 10 GB, and electronically sign documents. You can put your signature and send the document back. You can also share project files and work on them together. All of your edits will be visible to the other members. Hightail also provides unlimited storage.
- Google Drive
Google Drive is a popular device that combines an office suite and synchronization features, thus creating a better environment for collaboration on projects and documentation. The free version of the space offers you 15 GB of storage, but you can expand it by taking out a subscription.
The main advantages are its ability to store any type of file, the use of Google documents, presentations, spreadsheets, etc., and the ability to scan documents with photos.
VDR solution – how is it useful for the real estate industry?
Of course, cloud solutions are a more economical and faster way to share a document, nor their security features are rather flat, and they are not suitable for storing and sharing sensitive data. Virtual data rooms, on the other hand, provide your system with a reasonable solution to accelerate your business by providing easy access and proper security.
Just like cloud storage, you can access your data from any device and any location, but VDRs have several features that no other solution has yet matched:
- Simplified workflow – Upload and index your data so your customers can easily navigate through it, with the mass upload, auto-indexing, and smart search features
- File Security -Set detailed permissions to view documents that include no copying, printing, forwarding, or uploading of the file, as well as watermarks that keep your data from leaking. Invited users will have exactly as many permissions as you give them
- Encrypted chat – exchange important messages and files in a special protected space without external programs